About Department
General Administration Department is an important department of Zilla Parishad, Chandrapur. This department controls the appointments, promotions, transfers of Class-3, Class-4 employees in Zilla Parishad, Chandrapur. Similarly, vehicles, B.N.N., pension, account-wise inquiries, confidential reports, national programs, etc. are carried out through this department. Also, the salary allowances and service related works of Hon. Chief Executive Officer, Ast. Chief Executive Officer, Deputy Chief Executive Officer (General) and all Group Development Officers are looked after. Also, the work of inspection of the structure and functioning of all departments and Pt.S. is carried out on behalf of the Chief Executive Officer. Through the registration branch of this department, all government references coming in the name of Hon. Chief Executive Officer, references from government semi-government offices, Hon. Lokayukta, Hon. All correspondence received from the public representatives and general citizens are accepted by this branch. After that, they are distributed to the relevant departments under Zilla Parishad. In addition, coordination meetings between the Head of Department and Group Development Officers of Panchayat Samiti and other officers at the rural level are organized by this department.
Recruitment Process
In accordance with the order of the Supreme Court, the government has instructed that detailed advertisements for the recruitment of posts in the Zilla Parishad should be published in newspapers and weekly newspapers and applications should be invited. Similarly, the names of candidates are also invited from the Service Scheme Office and the Tribal Development Office. Generally, the age limit is 18 years and 38 years and 43 years for backward classes. Also, the age limit is 45 years for Gram Panchayat employees and 40 years for compassionate reasons. A written test of 200 marks is conducted on the basis of the applications received and the eligible candidates in the list. In this, the candidates with higher marks are selected according to the number of vacant posts from the candidates who have passed with more than 45% marks. For the selection of posts in the Class-3 cadre, there is a selection committee headed by the Hon’ble District Collector at the district level. The Chief Executive Officer is the member and the Account Head is the Member Secretary. Also, District Special Social Welfare Officer, Service Scheme Officer, District Women and Child Welfare Officer, Integrated Tribal Development Project Officer, and District Soldier Welfare Officer, if there is a post for ex-servicemen, are appointed as members. In the case of backward class candidates in the selection list, appointment is made on the condition of obtaining the caste validity certificate from the Caste Certificate Verification Committee within 6 months from the date of appointment. Also, in case of a sportsperson, appointment is made after obtaining the validity certificate from the Sports and Youth Directorate of the Government, and in case of a disabled person, appointment is made after obtaining the validity certificate from the Medical Board. The Chief Executive Officer has the authority to recruit for the posts in Class-4 cadre and the government has constituted a selection committee under his chairmanship. In it, Deputy Chief Executive Officer (SEO) is the member secretary and District Special Social Welfare Officer, Service Scheme Officer, District Women and Child Welfare Officer, Integrated Tribal Development Project Officer, and District Soldier Welfare Officer, if there is a post for ex-servicemen, are selected. While filling up the vacant posts, 30 percent women, 15 percent ex-servicemen, 5 percent project-earthquake victims, 5 percent sportspersons, 3 percent disabled persons are also considered for vacant posts in the categories of Scheduled Castes, Scheduled Tribes, Vija Bhaj, Vimapra, Imav and Khula. Parallel reservation is also considered. Appointments of only compassionate grounds, children of independent soldiers are made through direct application. These candidates do not have to go through the examination process. Also, 10 percent of employees are directly appointed from among the Gram Panchayat employees.
Promotion Process
The following points are taken into consideration while giving promotion to junior employees working with the Zilla Parishad to senior posts where there is a promotion post. As per Maharashtra Zilla Parishad District Services (Service Entry) Rules 1967, based on seniority, merit, previous 5 years confidential report remarks in the proposal are satisfactory, service must hold seniority, post-service entry examination/departmental examination, necessary training must be passed, employees above 50/55 years must have been re-examined, statements of assets and liabilities must have been submitted, no criminal court case, no departmental inquiry is underway, Marathi and Hindi language test must have been passed or exempted, computer qualification test must have been passed or exempted, caste validity certificate must not have been awarded during the reporting period, in case of backward classes, caste validity certificate is mandatory. The above information form must be prepared by the Head of the concerned Department and placed in the meeting of the Promotion Committee and it must be approved by the Promotion Committee. In the Promotion Committee, the Chief Executive Officer is the Chairman of the Committee, the Head of the Department whose cadre the employees are to be promoted is the Secretary of the Committee, the Chief Accounts and Finance Officer, Social Welfare Officer and Deputy Chief Executive Officer are members of the Committee, as well as officers of Backward Class-1 are also members. After the said Promotion Committee approves the proposal for promotion, orders are issued under the signature of the Chief Executive Officer to post the employees who are eligible for promotion according to the vacant posts as per the minutes of that meeting.
Departmental Enquiry
When serious incidents of crime like irregularities, malpractice or embezzlement are committed by the employees while they are working, they should not be repeated and should be prevented and responsibility should be determined after verifying the truth or falsehood of the same. For this, the government has framed the District Services (Conduct) Rules 1967 and (Discipline and Appeal) Rules 1964 for the employees of Zilla Parishad Class-3 and 4. In order to give punishment according to the seriousness of the crime found by the employees, the types of punishment are mentioned in clauses 1 to 8 of Rule 4 of the Discipline and Appeal Rules. Among them, punishment No. 1 to 3 and 8 are mild punishments and No. 4 to 7 are major punishments. While giving mild punishment, it is mandatory to give a reasonable opportunity to the employee to explain. While imposing a capital punishment, there is a provision under Rule 6 (2) to give a memorandum to the employee along with a list of charges, a list of evidence on the basis of which the charges are made and Annexures 1 to 4 of the witnesses. The employee is required to acknowledge receipt of the memorandum and Annexures 1 to 4 as soon as he receives it and is required to inform the disciplinary authority in writing within 10 days of receipt of the charge sheet whether the charges are accepted or rejected. There is a provision to investigate the charges account-wise as many as the charges are rejected (clearly). Also, if a written statement is not submitted within the prescribed time even after receiving the charge sheet, there is a provision to investigate all the charges account-wise. An inquiry officer is appointed under Rule 6 (3) to conduct the inquiry. For this, a retired gazetted officer of class 2 is appointed at the district level and at the divisional level, a Commissioner (Inquiry) is appointed according to the number of cases. The appointed inquiry officer follows the procedure prescribed in the rules and sends the inquiry report to the Zilla Parishad. After the inquiry report, if the allegations are proven, agreement is shown. And where the allegations are not proven, the appointing officer records his opinion on how the allegations are proven as per rule 6 (10) (1) (a) (b) and proposes punishment considering the seriousness of the charges. After this, a copy of the inquiry report and the disagreements are sent along with the final reasons why the punishment should not be imposed. If the employee submits a statement on the basis of the documents submitted before the inquiry within the prescribed time and it is acceptable, then a decision is made to make the punishment lenient or strict and a punishment order is issued. There is a provision to appeal against the order of the Chief Executive Officer to the Divisional Commissioner and against the decision of the Divisional Commissioner to the Government within 90 days of the punishment order.
Inter District Transfer
The following are the conclusions for district transfer from one Zilla Parishad to another Zilla Parishad to a government office to an education board to a municipal council: • The minimum service requirement is relaxed for husband-wife integration. • For all other employees including widows, ex-servicemen, district transfer can be considered after completing at least 3 years of service. • Each Zilla Parishad has laid down terms and conditions for district transfer by mutual consent. It is necessary to fulfill them. • The vacant post in the caste category of the employee must be vacant with the concerned Zilla Parishad. Employees currently working in direct service and on promotion posts are also eligible for district transfer.
Regular Transfers
As per the guidelines issued by the Government’s Rural Development Department on May 15, 2014, periodic transfers are generally made once a year by May 31. The guidelines for this are as follows. Transfers of up to 10 percent of the transferable employees can be made. Administrative and request transfer eligible employees are those whose service in Naxal-affected areas has been more than 03 years in the same headquarters and those who have served in non-Naxal-affected areas for 10 years or more in the same headquarters are eligible for administrative transfer, and employees who have served for 03 years or more are eligible for request transfer. Since the Government has directed to fill all the vacant posts in Naxal-affected areas by transfer, there is no percentage and prescribed service condition while making administrative transfers from non-Naxal areas to Naxal areas. Request transfers include personal hardship of employees, husband and wife convenience transfer as per the priority given in the Government decision. While transferring an employee, he cannot be reassigned to the same place where he has worked before for a period of 15 years. The Chief Executive Officer can make administrative transfers of attendants, drivers and draftsmen as per the requirement or on the basis of complaints at any time in a year. Also, as per the provisions of the above mentioned government decision regarding special matters of employees, the Chief Executive Officer can make transfers at any time in a year at the request of such employees (e.g. widows, widowers, heart surgery patients, parents of mentally retarded or disabled children, disabled employees etc.).
Zilla Parishad Inward (Central Registry Unit)
All government references coming to the Zilla Parishad i.e. Hon. Chief Executive Officer, references from Divisional Commissioners, references from other government semi-government offices, all correspondence received from Hon. People’s Commissioner, representatives, ministers, MPs, MLAs etc. and general citizens are accepted and collected by this branch. Those references are submitted to the Chief Executive Officer for review through the Deputy Chief Executive Officer (DCO). After coming back to the registration branch from the Chief Executive Officer and Additional Chief Executive Officer, it is classified according to the account head and sent to the respective account heads. Also, references to be sent to various government and semi-government offices from the General Administration Department, Gram Panchayat Department Chief Executive Officer and Hon. Chairman Zilla Parishad Chandrapur are sent through the registration branch.
Coordination Meeting
Under the chairmanship of the Chief Executive Officer, a coordination meeting is organized every month in the Chandrapur Zilla Parishad hall for all the department heads, group development officers, group education officers, child development project officers, and deputy engineers (construction and rural water supply). In this meeting, various plan development works being implemented through the Zilla Parishad are reviewed and guidance is given. Also, matters related to management are reviewed and guidance is given. Guidance is given for planning and development works. Also, coordination is maintained between the department and the taluka. Strict vigilance is taken to ensure that the quality of the work is maintained. Also, efforts are made to resolve the problems arising while implementing the plans and development works by discussing them and trying to solve the problems and make the administration fast. Coordination meetings are planned through the General Administration Department. Circulars of the meeting are issued, information notes are prepared for the meeting, the issues of the proceedings of the meeting are informed to all concerned, the action reports on the issues of the proceedings are compiled, etc. The work is done through the Planning Branch of this department. Hon. During the visit of public representatives and senior officials to the district, information is obtained from all departments of the Zilla Parishad, consolidated and a report is prepared by the Planning Branch of this department.
